Share a form or quiz to collaborate

When you invite others to collaborate on your form or quiz, your co-authors can help add content, analyze responses, and share your form with others.

Share a form or quiz to collaborate

1.In Microsoft Forms, open the form or quiz you want to share to collaborate.

1.  

2.Select (More options) > Collaborate or Duplicate.

Note: We’re slowly rolling out the entry point for how to access the option of sharing your form to collaborate. If you don’t see the Collaborate or Duplicate button , select the Share button and proceed to the next step.

3.Under Share to collaborate, select + Get a link to view and edit.

4.Select one of the following collaboration permission options:

Users with an Office 365 work or school account can view and edit – Anyone with an Office 365 work or school account, inside or outside of your organization, is assigned co-authoring permissions and can view and edit your form.

Note: Co-authoring and sharing of Forms is only available for users in the same cloud. For example, if you are logged in with a GCC account, you can only co-author a form with other users within your tenant. If your admin has enabled external sharing, you can co-author a form with users outside of your tenant, but still only within the GCC environment. Likewise, GCC High users can only co-author and share with other GCC High users, DOD users can on co-author and share with other DOD users, etc. Learn more about Office 365 Government US environments.

• People in my organization can view and edit – Anyone in your organization is assigned co-authoring permissions and can view and edit your form.
  • Specific people in my organization can view and edit – Only people or groups in your organization that you specify are assigned co-authoring permissions and can view and edit your form.

Notes: 

• To collaborate on a form with specific people in your organization, only users with a valid Office 365 mailbox can be selected. Users with other mailboxes, such as those hosted on dedicated Microsoft Exchange Servers and accessed via REST APIs, are not supported.
• You can designate up to 100 co-authors on a single form, and this can be a mix of individuals or groups. A group (no matter how many people belong to the group) counts as one co-author.

5.Select Copy. You can now paste this link wherever your co-authors can access it, such as in an email, notebook, or Teams.

Notes: 

• Anyone you’ve specified as a co-author that has access to the collaborate link of your form will be able to view and edit both questions and response data.
• Anyone you’ve not specified as a co-author won’t be able to use the collaborate link to access your quiz or form.

When you share a form or quiz to collaborate, you still remain the owner and it remains in your Forms portal, but your co-authors can view and edit it through the link you shared with them. At the top of the form or quiz that you’ve shared, you can see the initials of each person currently making edits.

You’ll also see display icons with initials of people or groups next to each section currently being edited.

Note: Co-authors are not able to modify permission levels of collaboration. For example, if you, as the form owner, have set permissions to, People in my organization can view and edit, your co-authors will not be able to change that permission level to a different one (e.g. Users with an Office 365 work or school account can view and edit). As the form owner, you’re the only one who can select a different permission setting.

Stop sharing a form or quiz

1. In Microsoft Forms, open the form or quiz with the collaborate link.
2. Select (More options) > Collaborate or Duplicate.

Note: We’re slowly rolling out the entry point for how to access the option of sharing your form to collaborate. If you don’t see the Collaborate or Duplicate button, select the Send button and proceed to the next step.

• Select the trash can button next to the text box that displays the form link.

3.Select Remove link to permanently remove the collaborate link. (Select Cancel if you change your mind and don’t want to remove the collaborate link.)

4.Once you’ve removed the collaborate link, it’s unusable for anyone that tries to click or tap on it. You can’t recreate the same collaborate link and will need to get a new, unique one to share with others.

Credit : https://www.microsoft.com/